Executive Secretary

Unit: Teamster

Department: Building Services and Operations

Grade: 7

Salary Range: Starting Salary: $57,229.25

Posting Date: Thursday, January 9, 2025

Application Deadline: Thursday, January 23, 2025

Application Procedure:

Please submit a cover letter and resume detailing your qualification. No phone calls or letters. Submit your resume, cover letter, and any additional materials to jobs@bostonhousing.org. Deadline: Thursday January 23, 2025. Please be sure to identify the position you are applying for.

General Description:

ABOUT US:
Boston Housing Authority (BHA) fosters sustainable communities by providing quality affordable housing, bringing stability, opportunity, and peace of mind to thousands of low and moderate-income families across Greater Boston and the City of Boston as a whole. As the largest provider of affordable housing in Boston, one of the most expensive cities in the country, BHA understands housing as a crucial platform for individual, household, and community stability. Through its Public Housing communities and Section 8 rental assistance programs, BHA provides housing assistance and services to more than 58,000 low and moderate-income households, including families with children, older adults, and individuals with disabilities. In all aspects of our operations, internally and externally, BHA is committed to breaking down the barriers to racial equity and justice in housing and related fields that disproportionately impact Black, Indigenous, and people of color (BIPOC) communities.

DIVERSITY AND INCLUSION: 
As a proud to be an Equal Opportunity Employer, qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, physical or mental disability, genetic information, sexual orientation, gender identity, gender expression, marital status, and military and veteran status, or any other basis protected by local, state or federal law. To the greatest extent possible, it is the policy of BHA to give preference in employment to BHA residents, leased housing residents, and low-income persons. As a housing authority, we recognize the historical role that residential racial segregation has played in the City of Boston. The BHA of today and in the future will actively address and dismantle barriers to becoming a diverse, equitable, and inclusive city.

ABOUT THE JOB: 
Provides complete administrative and secretarial support to the Director of Building Services and Operations support programs, is responsible for the effective operation of the Central Services office and requests made to that office. Provides secretarial and clerical skills required to support the Operations department account records. Frequently must prioritize many routine administrative matters. Works fairly independently, requiring minimal supervision and guidance.

Duties & Responsibilities:

• Performs secretarial support including administrative, procurement and contract filings, financial records and reports.

• Drafts correspondence and maintains confidential files, types documents and mails responses of dated material.

• Organizes and maintains databases; maintains CCS and payroll reports along with night service logs and overtime.

• Prepares and checks papers, records, payments and CCS reports including tracking, analyzing and classifying information of a routine nature. Inspects all documents and submittals, purchase orders and requisitions for completeness.

• Receives and processes work order requests. Assists department support staff as needed and/or requested.

• Performs other related duties as required.

Minimum Qualifications & Experience:

High School diploma or GED is required. A minimum of five (5) years secretarial experience is required. Experience in database and spreadsheet application, including Microsoft Office is required. Excellent ability to meet deadlines, balance competing priorities, perform under pressure and maintain confidentiality is essential. Individual should be comfortable working in a busy office environment and have the ability to work well with others.

BHA BENEFITS:
BHA's generous benefits package includes 14 paid holidays, 3 personal days, 2 weeks of vacation, 3 weeks of paid sick leave, MBTA discount, participation in the City's pension plan, and healthcare through the Commonwealth, and much more.

An Equal Opportunity Employer
Bilingual candidates are encouraged to apply.

Please submit a cover letter and resume to:  jobs@bostonhousing.org
Please be sure to identify the full name of the position your are applying for.
Thank you.